Guidelines and Deadlines for Requesting Summer 2009
Instructional Assignments

Faculty assignments for Summer classes are prepared under the guidance of the CCC-AAUP Agreement.  For those who may not be familiar with the details, please refer to the current Agreement, Article 21, page 29.  (see the contract)

Staffing begins with full-time tenure-track and tenured faculty completing and submitting a “statement of availability form.”  That submission is followed by classes being assigned and any assignment conflicts being resolved at a single meeting of the Deans, with AAUP officers present.  After that staffing meeting, assignments are confirmed and proffers generated.  Summer pay is calculated off the detail on each proffer.

Again this summer we will be using the on-line summer assignment proffering system.  For those of you who are new to this process, this means:

• You will not physically sign your summer proffers

• Your revised workload information will be captured nightly and will be reflected on the on-line proffer the next day.  When courses are cancelled, you will need to review your proffer for revisions.

• Pay adjustments due to cancelled sections or changes in your teaching schedule can be processed in a more timely fashion

• Payments will be calculated and dispersed based on the session you are teaching (for example---a faculty member teaching a 10 week session and a second 5 week session will receive the pay for the second week session in the 3rd and 4th pay periods).

• Your on-line proffer can be accessed, accepted and submitted from any computer that can access My-TRIC-Space

Your on-line proffer will be available to review and accept beginning May 4^th at 8:30 am. 

As a reminder of the process, the last portion of this page outlines the process for reviewing, accepting and submitting your on-line proffer.

STATEMENT OF AVAILABILITY FORM

Below are instructions and deadlines for faculty who wish to be considered for Summer instructional assignments.  Please note that if an availability form is not submitted as detailed below by any member of the faculty, the assumption is that that person is not available for a summer assignment. 

The availability form should be printed for completion and submission. 

MONDAY, April 20, 2009 by 5:00 pm -- deadline for returning completed form to your Director/Asst. Dean/Assoc. Dean/Dean.

DIRECTIONS FOR REQUESTING SUMMER ‘09 INSTRUCTIONAL ASSIGNMENTS 

• Use the Summer 09 Class Schedule Booklet to choose your summer instructional assignments.  The Summer Schedule is currently available on-line and in hard copy on the campuses.

• Complete and return the attached “Statement of Availability” form to notify your Director/Asst. Dean/Assoc. Dean/Dean whether or not you wish to accept instructional assignments this summer.

• One form is sufficient for all courses, even though you may be requesting assignments in more than one subject area or on one or more campuses. 

• If you do wish to accept instructional assignments this summer, complete the form for all classes for which you would like to be considered for summer assignment.  List your assignment requests in priority order, one assignment to a line, and with a single priority number for each assignment.

The completed form must include the following:

• all sections at all on- and off-campus locations, including those at the Corporate College site at Westlake that you would consider accepting without regard to the ultimate potential pay status of the sections (pro-rata, part-time, or a combination of the two).

• all Distance Learning courses (Distance Learning includes, telecourses, WEB courses, etc) you wish to be assigned.  In listing the Distance Learning courses on the Availability Form you will not be obligated to accept any or all of the assignments in your request.

• all distinct section numbers (CRN), each on a separate line, as in some cases of labs and lectures.

• Please note that off-campus assignments paid at the pro-rata rate, including those offered at Corporate College site in Westlake, are limited to one or more courses up to a maximum of 6 ESUs and that additional on- or off-campus requests made after the deadline cannot be considered unless they are for sections which are added after the deadline.

• Guidelines utilized for staffing of Distant Learning courses will be in accordance with the CCC-AAUP Agreement Article 21, Section 21.02, paragraph (B) (6), page 31.  Note that it is jointly agreed by the CCC-AAUP and CCC Administration that “Distance Learning” in this context encompasses television, on-line, independent learning, cable college and interactive video courses. 

MONDAY, April 20, 2009 by 5:00 pm -- deadline for returning completed availability form to your Director/Asst. Dean/Assoc. Dean/Dean.

FRIDAY APRIL 24, 2009, 9:00 am to Noon:  Summer staffing meeting of Deans and AAUP—West Campus, Room G04B

The maximum amounts of seven (7) pro-rata and five (5) part-time ESUs, a total of twelve (12) ESUs, as stated in the current CCC/AAUP Agreement, Article 21, Section 21.02, paragraph (F) (2-3), page 34, will be adhered to as well as the number of days, on-campus hours, and other associated responsibilities.  As a reminder, Large Group Instruction (LGI) ESUs may exceed the twelve (12) total ESUs by a maximum of one (1) ESU.  LGI ESUs may be counted towards the 7 pro-rata ESUs or 5 part-time ESUs, with no limit.

Non-instructional faculty should please refer to the CCC-AAUP Agreement, Article 21, Section 21.02, paragraph (C), page 32, for summer staffing details. 

Following earlier agreements and in order to make summer staffing information easily available to you, this document is being sent to you via e-mail only.  

Should you have any questions regarding the summer assignment selection process, please contact your Director/Asst. Dean/Assoc. Dean/Dean who will be happy to clarify any of the points outlined in this memo.